You can’t imagine how frustrating it would be to have to hastily look through hundreds of emails to see when your appointments are.Īdd the next meeting date to the conclusion of your follow-up meeting email rather than sending a separate email with the date. Your follow-up email should finish with a reminder of the next scheduled meeting. Don’t forget to provide the date for an upcoming meeting If someone was unable to attend, they were likely still given some sort of follow-up task to complete.Īs a result, those who could not attend the meeting will still be aware of their roles and obligations. People who were not able to make it to the meeting will also benefit from this. Having the following steps documented like this makes sure that everyone is holding themselves to the plan. This will serve as a gentle reminder to those who may have forgotten the following steps in the process. Make sure to include a call to action and the next steps in your meeting follow-up email.
You can send this email along with any supporting materials you may have. Materials used as a point of reference during the meetingĬlarification and answers to issues discussed in the meeting can also be provided through email recap.A log of the tasks and the list of people responsible for them.A list of key decisions made during the meeting.So, let’s have a look at what details need to be included: You may be wondering what goes into a meeting summary. Make sure everyone is on the same page and understands the next steps by providing a written overview. Individual notes taken by participants are unlikely to be consistent, and they may omit important information. Everything you heard before the most recent conversation has gone straight through your head and out your other ear.Īccordingly, be sure to include a meeting summary in your follow-up email. The worst thing that can happen at the conclusion of a meeting is for no one to recall anything that was said. Reiterating your thanks is a nice way to express that you value their time and effort, even if you have told them so during the meeting. This is why it’s crucial to express gratitude to the people who attended the meeting. Being in a meeting prevents you from completing the tasks that have to be done.
Going to a meeting might require taking time away from other activities. You should start your message by reminding them how you met this will prevent them from having to spend time trying to find out who you are and how you obtained their contact details. Following up to schedule another meeting.Don’t forget to provide the date for an upcoming meeting.Recount what happened during the meeting.
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